Privacy Policy

Welcome to Study Cube.

Study Cube (“Study Cube”, “we”, “our”, or “us”) is a learning platform owned and operated by GeniusCube INC, a company doing business as (DBA) Study Cube.

This Privacy Policy explains how Study Cube collects, uses, stores, shares, protects, and otherwise processes personal information when you access or use our website, applications, educational programmes, NovaHub learning spaces, AI-powered services, events, communications, and any other products or services that reference this Privacy Policy (collectively, the “Services”).

At Study Cube, we recognise that privacy is an important part of building trust. We are committed to handling personal information responsibly, implementing appropriate safeguards, and processing information in accordance with applicable privacy and data protection laws.

Please read this Privacy Policy carefully before using our Services.

By accessing or using the Services, you acknowledge that you have read and understood this Privacy Policy.

Study Cube is an education technology platform that provides learning experiences through instructor-led training, cohort-based programmes, workshops, certifications, AI-assisted learning tools, NovaHub learning centres, community engagement, and related educational services.

This Privacy Policy applies to all Services provided under the Study Cube brand.

Our legal information is as follows:

Legal Entity
GeniusCube INC

Doing Business As (DBA)
Study Cube

Registered Office
516 Sierra Lisa Cove
Liberty Hill, Texas 78642
United States

Employer Identification Number (EIN)
99-1956711

Website
https://www.studycube.ai

Email
info@studycube.ai

This Privacy Policy applies to the personal information collected through:

• The Study Cube website.
• Study Cube learner and trainer portals.
• Mobile applications (if offered).
• Online and offline educational programmes.
• Live virtual classes.
• Recorded learning sessions.
• NovaHub learning centres.
• AI-powered learning features.
• Community platforms and discussion forums operated by Study Cube.
• Customer support interactions.
• Events, webinars, workshops, and bootcamps.
• Marketing communications.
• Any other Study Cube Services that reference this Privacy Policy.

This Privacy Policy applies to all individuals who interact with Study Cube, including but not limited to:

• Learners.
• Prospective learners.
• Trainers and instructors.
• Mentors.
• NovaHub participants.
• Event attendees.
• Website visitors.
• Business partners.
• Vendors and service providers (where applicable).
• Individuals who communicate with Study Cube.

This Privacy Policy does not apply to third-party websites, services, or platforms that operate under their own privacy policies, even if they are linked from or integrated with the Study Cube Platform.

For the purposes of this Privacy Policy, the following terms have the meanings set out below:

“Personal Information” means any information that identifies, relates to, describes, or can reasonably be linked to an identified or identifiable individual.

“Sensitive Personal Information” means personal information that receives additional protection under applicable law, where applicable.

“Processing” means any operation performed on personal information, including collecting, recording, organising, storing, using, sharing, analysing, updating, deleting, or otherwise handling such information.

“User” means any individual who accesses or uses the Study Cube Services, including learners, trainers, mentors, NovaHub participants, and visitors.

“Services” means all websites, applications, educational programmes, AI-powered features, NovaHub facilities, events, communications, and related offerings provided under the Study Cube brand.

“Account” means a registered user profile created to access one or more Study Cube Services.

“Cookies” means small text files and similar technologies used to recognise devices, remember preferences, improve functionality, analyse usage, and support security.

Capitalised terms not defined in this Privacy Policy have the meanings assigned to them in the Study Cube Terms & Conditions.

Study Cube is committed to the following privacy principles:

• We collect only the information reasonably necessary to provide and improve our Services.
• We process personal information fairly, lawfully, and transparently.
• We use personal information only for legitimate and disclosed purposes.
• We implement reasonable technical and organisational safeguards to protect personal information.
• We retain personal information only for as long as necessary or as required by applicable law.
• We respect applicable privacy rights and provide mechanisms for users to exercise those rights where required.
• We regularly review our privacy practices to maintain appropriate standards of security and compliance.

The information we collect depends on how you interact with Study Cube, the Services you use, and the choices you make. We collect information directly from you, automatically through your use of the Platform, and, in some cases, from trusted third-party sources.

6.1 Personal Identification Information

We may collect personal information including, but not limited to:

• Full name
• Date of birth (where required)
• Gender (where voluntarily provided or required)
• Profile photograph (if uploaded)
• Government-issued identification (where verification is required)
• Nationality (where required for specific programmes)
• Educational institution (where applicable)
• Professional designation
• Organisation or employer details
• Student or employee identification numbers (where applicable)

6.2 Contact Information

We may collect contact details including:

• Email address
• Mobile telephone number
• Mailing or residential address
• Billing address
• Country, state, and city of residence
• Preferred communication language (where available)

6.3 Account Information

When you create an account, we may collect:

• Username
• Password (stored securely in encrypted or hashed form where applicable)
• Account preferences
• Time zone
• Login history
• Authentication records
• Multi-factor authentication information (if enabled)
• Account status and activity logs

6.4 Educational Information

To provide our educational Services, we may collect information such as:

• Courses enrolled in
• Learning interests
• Attendance records
• Assignment submissions
• Quiz and assessment results
• Examination outcomes
• Project submissions
• Course progress
• Learning milestones
• Certificates earned
• Skills and competency records
• Trainer feedback
• Mentorship records (where applicable)

6.5 Payment Information

When you purchase Services, we may collect information necessary to process transactions, including:

• Billing name
• Billing address
• Payment amount
• Transaction reference numbers
• Payment status
• Purchase history
• Tax-related information where required

Study Cube does not intentionally store complete payment card numbers, CVV codes, or other sensitive payment credentials. Payment processing is handled by authorised third-party payment service providers in accordance with their own security and privacy practices.

6.6 Technical Information

When you use the Platform, we may automatically collect technical information, including:

• IP address
• Browser type and version
• Operating system
• Device type
• Device identifiers
• Screen resolution
• Language settings
• Date and time of access
• Time spent on pages
• Referral URLs
• Crash reports
• Error logs
• Platform performance data

6.7 Usage Information

We may collect information regarding how you interact with the Services, including:

• Pages viewed
• Features accessed
• Search queries
• Course engagement
• Video watch progress
• Resource downloads
• Session duration
• Navigation behaviour
• Clickstream data
• Learning activity
• Participation in discussions
• Community interactions

This information helps us understand how our Services are used and identify opportunities to improve the learning experience.

6.8 AI Interaction Information

If you use Study Cube’s AI-powered features, we may collect and process:

• Prompts submitted to AI tools
• AI-generated responses
• Feedback provided on AI outputs
• Interaction history
• AI usage patterns
• Error reports
• Performance metrics

This information may be used to operate, improve, secure, and enhance AI-powered features, subject to applicable law and our agreements with AI service providers.

6.9 Communications

When you communicate with Study Cube, we may collect:

• Emails
• Customer support requests
• Chat conversations
• Feedback
• Surveys
• Testimonials
• Event registrations
• Webinar participation records
• Call recordings where legally permitted and disclosed

6.10 NovaHub Information

Where you attend a NovaHub location, we may collect information reasonably necessary to manage participation, including:

• Attendance records
• Check-in and check-out information
• Facility usage records
• Emergency contact information (where requested)
• Incident reports
• Programme participation records

6.11 Marketing Information

Where permitted by law or with your consent where required, we may collect information relating to:

• Marketing preferences
• Newsletter subscriptions
• Promotional campaign interactions
• Event registrations
• Communication preferences
• Survey responses

You may opt out of marketing communications at any time using the unsubscribe mechanism provided or by contacting us.

We collect information through a variety of methods depending on your interaction with the Services.

7.1 Information You Provide Directly

You may provide information when you:

• Create an account.
• Enrol in a course.
• Purchase Services.
• Complete assessments.
• Upload assignments or projects.
• Participate in discussions.
• Contact customer support.
• Register for webinars or events.
• Complete forms or surveys.
• Communicate with Study Cube by email, telephone, or other channels.

7.2 Information Collected Automatically

Certain information is collected automatically when you access or use the Platform, including through:

• Cookies
• Web beacons
• Pixel tags
• Log files
• Analytics technologies
• Device identifiers
• Security monitoring tools

These technologies help us operate the Platform, improve performance, analyse usage, and maintain security.

7.3 Information from Third Parties

We may receive information from trusted third parties, including:

• Payment service providers
• Identity verification providers
• Authentication providers
• Business partners
• Marketing partners
• Analytics providers
• Event organisers
• Educational partners
• Technology service providers

We process such information in accordance with applicable law and this Privacy Policy.

Study Cube uses personal information only for legitimate business and educational purposes, including to:

• Create and manage user accounts.
• Authenticate users and secure access.
• Deliver courses and educational programmes.
• Conduct assessments and issue certificates.
• Provide mentorship and learner support.
• Operate NovaHub facilities.
• Process payments and maintain financial records.
• Respond to enquiries and customer support requests.
• Communicate important service updates.
• Improve course quality and learning experiences.
• Personalise educational recommendations.
• Operate AI-powered learning features.
• Monitor platform performance.
• Detect, prevent, and investigate fraud, abuse, and security incidents.
• Enforce our Terms & Conditions and other policies.
• Comply with legal, regulatory, accounting, and reporting obligations.
• Conduct internal analytics and business planning.
• Develop new products, services, and educational offerings.

We will not use personal information for purposes that are incompatible with those described in this Privacy Policy without providing notice or obtaining consent where required by applicable law.

Where applicable privacy laws require a legal basis for processing personal information, Study Cube may process personal information on one or more of the following grounds:

9.1 Performance of a Contract

We process information where necessary to provide the Services you have requested, including account creation, course delivery, certification, payment processing, and customer support.

9.2 Compliance with Legal Obligations

We may process personal information where necessary to comply with applicable laws, regulations, court orders, or lawful requests from public authorities.

9.3 Legitimate Interests

We may process personal information where it is reasonably necessary for our legitimate interests, provided those interests are not overridden by your rights and freedoms. These interests include:

• Improving our Services.
• Maintaining platform security.
• Preventing fraud and abuse.
• Conducting analytics.
• Enhancing user experience.
• Developing new educational features.
• Managing business operations.

9.4 Consent

Where required by applicable law, we will obtain your consent before processing personal information for specific purposes, such as certain marketing communications or the use of optional cookies. You may withdraw your consent at any time, subject to legal or contractual restrictions.

Study Cube values the trust placed in us by our Users. We do not sell your personal information. We share personal information only where necessary to operate our Services, comply with legal obligations, protect legitimate interests, or with your consent where required by applicable law.

10.1 Service Providers

We may share personal information with trusted third-party service providers that assist us in operating the Platform and delivering our Services. These providers may include:

• Cloud hosting providers
• Payment processing providers
• Identity verification providers
• Customer support platforms
• Communication and email service providers
• Video conferencing providers
• Learning management technology providers
• Analytics providers
• AI technology providers
• Security and fraud prevention providers
• Data storage and backup providers

These providers are authorised to process personal information only as necessary to perform services on our behalf and are required to protect the information they receive.

10.2 Educational Partners

Where a course, certification, workshop, event, or programme is delivered in collaboration with an educational institution, corporate partner, certification body, or other authorised organisation, we may share information reasonably necessary to administer that programme.

Such information may include:

• Name
• Contact information
• Course enrolment details
• Attendance records
• Assessment results
• Certificate eligibility
• Programme completion status

10.3 Trainers and Mentors

Where reasonably necessary to deliver educational services, relevant personal information may be made available to authorised trainers, instructors, mentors, teaching assistants, or programme coordinators.

Access is limited to the information necessary for educational administration and learner support.

10.4 NovaHub Operations

Where you participate in activities at a NovaHub learning centre, authorised personnel may access information necessary to:

• Verify enrolment
• Record attendance
• Manage facilities
• Ensure participant safety
• Coordinate educational activities
• Respond to emergencies where appropriate

10.5 Legal and Regulatory Requirements

Study Cube may disclose personal information where we reasonably believe disclosure is necessary to:

• Comply with applicable laws or regulations.
• Respond to lawful requests from courts or government authorities.
• Enforce our Terms & Conditions or other policies.
• Protect the rights, property, or safety of Study Cube, our Users, or others.
• Detect, investigate, or prevent fraud, cybercrime, or other unlawful activities.

10.6 Business Transactions

If Study Cube or GeniusCube INC is involved in a merger, acquisition, investment, financing, restructuring, sale of assets, or similar corporate transaction, personal information may be transferred as part of that transaction, subject to appropriate confidentiality and legal safeguards.

Where required by applicable law, Users will be notified of material changes affecting the processing of their personal information.

10.7 With Your Consent

We may share personal information with other parties where you have provided your consent or directed us to do so.

Study Cube operates internationally and may process or store personal information in countries other than the country in which you reside.

Your personal information may be transferred to and processed by:

• GeniusCube INC
• Study Cube operations
• Cloud infrastructure providers
• Technology partners
• Educational partners
• Customer support providers
• Other authorised service providers

Where personal information is transferred across borders, Study Cube will take reasonable steps to ensure that appropriate safeguards are implemented in accordance with applicable privacy and data protection laws.

Depending on your location, such safeguards may include:

• Contractual protections with service providers.
• Appropriate security measures.
• Access controls.
• Encryption where appropriate.
• Other legally recognised transfer mechanisms.

By using the Services, you acknowledge that your personal information may be transferred to countries where data protection laws may differ from those in your country of residence.

Study Cube retains personal information only for as long as reasonably necessary to fulfil the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by applicable law.

The length of time information is retained depends on factors including:

• The nature of the information.
• The purpose for which it was collected.
• Legal and regulatory obligations.
• Contractual requirements.
• Ongoing educational services.
• Security and fraud prevention needs.
• Dispute resolution requirements.

Examples of information that may be retained include:

• Account information.
• Course enrolment records.
• Certificates and academic achievements.
• Payment and transaction records.
• Customer support communications.
• Security logs.
• Audit records.
• Legal compliance records.

When personal information is no longer required, Study Cube will securely delete, anonymise, or otherwise dispose of the information in accordance with applicable law and internal retention practices.

13.1 Use of Cookies

Study Cube uses cookies and similar technologies to operate, secure, analyse, and improve the Services.

Cookies are small text files placed on your device that help recognise your browser or device and remember certain information.

13.2 Types of Cookies We Use

Depending on the Services you access, we may use the following categories of cookies:

Essential Cookies

These cookies are necessary for the operation of the Platform and cannot generally be disabled without affecting core functionality.

Examples include cookies used for:

• User authentication
• Session management
• Security
• Fraud prevention
• Load balancing

Functional Cookies

These cookies remember your preferences and improve your experience by storing settings such as:

• Language preferences
• User interface settings
• Login preferences
• Accessibility options

Performance and Analytics Cookies

These cookies help us understand how Users interact with the Platform by collecting aggregated and statistical information, including:

• Page visits
• Navigation paths
• Feature usage
• Device information
• Performance metrics
• Error reporting

This information helps us improve the quality and performance of our Services.

Marketing Cookies

Where permitted by applicable law, marketing cookies may be used to:

• Measure campaign performance.
• Personalise marketing communications.
• Deliver relevant advertisements.
• Understand user interests.

Where required by applicable law, marketing cookies will be used only with your consent.

13.3 Third-Party Cookies

Some cookies may be placed by trusted third-party providers that assist Study Cube in delivering Services, analytics, communications, or other platform functionality.

These providers operate under their own privacy policies.

13.4 Managing Cookies

Most web browsers allow you to:

• View cookies.
• Delete cookies.
• Block cookies.
• Configure cookie preferences.

Please note that disabling certain cookies may affect the functionality, availability, or performance of some Study Cube Services.

Where required by applicable law, Study Cube will provide appropriate mechanisms to manage cookie preferences.

Study Cube may use analytics tools and similar technologies to better understand how Users interact with the Platform.

Analytics information may include:

• Device characteristics.
• Browser information.
• Session duration.
• Page interactions.
• Navigation behaviour.
• Feature usage.
• Referral information.
• Technical diagnostics.

Analytics data helps us:

• Improve educational experiences.
• Optimise platform performance.
• Identify technical issues.
• Enhance usability.
• Develop new features.
• Monitor system reliability.

Where required by law, analytics technologies that rely on cookies or similar identifiers will be used only after obtaining the necessary consent.

Study Cube is committed to protecting personal information through appropriate technical, administrative, and organisational safeguards designed to reduce the risk of unauthorised access, disclosure, alteration, loss, or misuse.

While no method of transmission over the internet or electronic storage is completely secure, we strive to implement reasonable and industry-recognised security practices appropriate to the nature of the information we process.

15.1 Security Practices

Study Cube may implement security measures including, but not limited to:

• Encryption of data in transit using secure communication protocols.
• Encryption or secure storage of sensitive information where appropriate.
• Role-based access controls to restrict access to authorised personnel.
• Strong authentication and password protection mechanisms.
• Multi-factor authentication where available or required.
• Security monitoring and logging.
• Regular software updates and security patch management.
• Firewall and network security protections.
• Malware detection and prevention systems.
• Backup and disaster recovery procedures.
• Secure development and testing practices.
• Employee and contractor confidentiality obligations.

These measures are reviewed and updated periodically to address evolving security risks and operational requirements.

15.2 User Responsibilities

Users also play an important role in protecting their information. You are responsible for:

• Maintaining the confidentiality of your account credentials.
• Using strong and unique passwords.
• Protecting devices used to access the Services.
• Not sharing login credentials with others.
• Promptly notifying Study Cube of any suspected unauthorised access or security incident involving your account.
• Keeping your account information accurate and up to date.

Study Cube is not responsible for losses resulting from a User’s failure to protect their account credentials or devices.

15.3 Security Incidents

If Study Cube becomes aware of a security incident involving personal information, we will investigate the matter and take appropriate steps to contain, assess, and respond to the incident.

Where required by applicable law, we will notify affected individuals and relevant authorities within the timeframes prescribed by law.

Depending on your location and the applicable privacy laws, you may have certain rights regarding your personal information.

These rights may include the ability to:

• Request access to personal information we hold about you.
• Request correction of inaccurate or incomplete personal information.
• Request deletion of personal information, subject to legal or contractual obligations.
• Request restriction of certain processing activities where permitted by law.
• Object to certain processing activities where permitted by law.
• Withdraw consent where processing is based on consent.
• Request a copy of certain personal information in a portable format where required by law.
• Request information about how your personal information has been processed.
• Opt out of marketing communications at any time.

The availability and scope of these rights may vary depending on your country or region and the applicable legal framework.

16.1 Exercising Your Rights

To exercise any applicable privacy rights, you may contact Study Cube using the contact details provided at the end of this Privacy Policy.

To protect the privacy and security of our Users, we may request reasonable information to verify your identity before processing your request.

We will respond to verified requests within the timeframes required by applicable law.

16.2 Limitations

Certain requests may be limited or declined where Study Cube is legally required or permitted to retain information, including for:

• Compliance with legal obligations.
• Fraud prevention and security.
• Exercise or defence of legal claims.
• Academic record keeping.
• Financial and accounting requirements.
• Other lawful business purposes.

Where we are unable to fulfil a request, we will explain the reasons to the extent permitted by applicable law.

Study Cube’s Services are intended for individuals who meet the eligibility requirements set out in our Terms & Conditions.

We do not knowingly collect personal information directly from children where such collection is prohibited by applicable law.

If we become aware that personal information has been collected from a child in violation of applicable law, we will take reasonable steps to delete the information or otherwise comply with applicable legal requirements.

Parents or legal guardians who believe that a child has provided personal information to Study Cube inappropriately may contact us using the details provided in this Privacy Policy.

The Study Cube Platform may contain links to websites, applications, products, or services operated by third parties.

Study Cube is not responsible for the privacy practices, content, security, or policies of third-party websites or services.

Users should review the privacy policies of third-party services before providing personal information to them.

The inclusion of a link does not constitute an endorsement or recommendation by Study Cube.

Study Cube may revise or update this Privacy Policy from time to time to reflect changes in:

• Applicable laws and regulations.
• Platform functionality.
• Educational services.
• Business operations.
• Technology.
• Security practices.
• Industry standards.

When material changes are made, the updated Privacy Policy will be published on the Study Cube Platform with a revised “Last Updated” date.

Where required by applicable law, or where changes materially affect how personal information is processed, we will provide appropriate notice through the Platform, email, or other reasonable communication methods.

Your continued use of the Services after the effective date of an updated Privacy Policy constitutes acknowledgement of the revised Privacy Policy, except where applicable law requires additional consent.

If you have any questions, concerns, or requests regarding this Privacy Policy or the way Study Cube processes personal information, please contact us using the details below:

Study Cube
A brand owned and operated by GeniusCube INC (Doing Business As “Study Cube”)

Registered Office
516 Sierra Lisa Cove
Liberty Hill, Texas 78642
United States

Employer Identification Number (EIN)
99-1956711

Website
https://www.studycube.ai

Email
info@studycube.ai

This Privacy Policy is prepared in the English language. If this Privacy Policy is translated into another language, the English version shall prevail to the extent permitted by applicable law in the event of any inconsistency or conflict between versions.

This Privacy Policy, together with the Study Cube Terms & Conditions, Cookie Policy, Refund & Cancellation Policy, and any other policies expressly incorporated by reference, constitutes the complete statement of Study Cube’s privacy practices relating to the Services.

Nothing in this Privacy Policy limits any rights or obligations that cannot be excluded under applicable law.